DFA Appointment

ByIsabella Flores

A DFA appointment is your scheduled time to visit a Department of Foreign Affairs office for passport-related services. It’s like reserving a spot in line, but you do it online before you even leave your house! This system helps manage the crowds at DFA offices and ensures everyone gets the attention they need.

Book Appointment

Types of DFA Appointments

There are two types of DFA appointments which are given as follows:

  • Individual Appointment: For single applicants
  • Group Appointment: For families or groups traveling together

Choose the option that best suits your needs when booking online.

How to Schedule a DFA Passport Appointment

Schedule DFA Passport Appointment

Now, let’s get to the exciting part – booking your appointment! Here’s a step-by-step guide to help you through the process:

  • Visit the DFA website:
Book Appointment Now
  • Click on the “Schedule an Appointment“.
Please select Schedule an Appointment
  • Please click on “Start Individual Appointment“.
Please click on Start Individual Appointment

Site Location

  • Please select a “Country“. 
  • Please select a “Region“.
  • Please select a “Site”.
Site Location Add your country, Region and site
  • Select the [Date and Time].
    Select from the available dates and times. Early morning appointments usually have shorter wait times. Dates highlighted in green are open for booking, while dates in red are unavailable.”
Select Date and time
  • Enter your “Personal Information”.
  • Click on “I agree/Malinaw sa akin”.
Enter Your Personal Information
  • Provide your “Phone Number” and “Mobile Number.”
  • Enter your “Email Address” and confirm it.
  • Fill in your “Last Name,” “Given Name,” and “Middle Name.”
  • Choose your “Date of Birth” and “Gender.”
  • Select your “Civil Status” and “Birth Legitimacy.”
  • Indicate your “Country of Birth,” along with the “Province” and “City.”
  • Click the “Next” button.
Provide your Phone Number, Mobile Number, Email address, Name, Gender and City

Father and Mother Information

  • Provide the “Last Name,” “Given Name,” and “Middle Name.”
  • Choose the “Country of Citizenship.”
  • Please press the “Next” button.
Provide your Father and Mother Information

Application Information

  • Choose the application type as “Renewal.”
  • Enter your “Old Passport Number.”
  • Input the “Date of Issue” of your passport.
  • Specify the “Issuing Authority.”
  • Select “Basis of Philippine Citizenship.”
  • Choose “Foreign Passport Holder.”
  • Enter the “Emergency Contact Person” number and your “Contact Number.”
  • Click on the “Next” button.
Add Your Application Information

Contact Information

  • Enter your “Current Address.”
  • Input your “City” and “Country.”
  • Specify your “Occupation” and “Office Number.”
Enter your Contact Information, Current, City and Country
  • Select a “Processing” type.
  • Choose a “Payment” method.
Select your Processing and Payment
  • Pay the fee: You can pay online or over-the-counter at select payment centers.
  • Confirm your appointment: You’ll receive an email with your appointment details.

Remember, slots fill up quickly, so be patient and keep trying if you don’t get your preferred date right away.

Here Is: DFA Group Appointment

What to Prepare for Your DFA Passport Appointment

Now that you’ve booked your appointment, it’s time to gather your documents. Here’s a handy table summarizing what you need for different types of appointments:

Type of AppointmentDocuments RequiredProcessing Time (Regular/Express)Fee
New ApplicationCompleted application form, Original PSA birth certificate, Valid government-issued ID, Proof of appointment15 working days / 7 working days₱950 / ₱1,200
RenewalCompleted application form, Current passport, Valid government-issued ID, Proof of appointment15 working days / 7 working days₱950 / ₱1,200
Types of Appointments

Note:Here is Rescheduling Dfa appointments

Processing Fees and Payment Methods

The cost of your passport application depends on the processing time you choose:

Processing TypeFee (PHP)Processing TimeBest For
Regular95015 working daysNon-urgent renewals
Express1,2007 working daysUrgent travel needs
Courtesy Lane9507-10 working daysSenior citizens, PWDs
Overview of Passport Renewal Processing Fees and Timeframes

You can pay these fees online when booking your appointment or at the DFA office on the day of your visit.

After payment, you’ll receive a payment reference number via email, along with your appointment packet.

Passport Validity and Processing Time

Passports issued to Filipinos 18 years old and above are valid for 10 years, while minors receive 5-year valid passports. Processing times are:

  • Regular processing: 12 working days
  • Expedited processing: 6-7 working days

Tips for a Smooth DFA Passport Appointment

Here are some insider tips to make your appointment day a breeze:

  • Arrive early: Aim to be at the DFA office 30 minutes before your scheduled time.
  • Dress appropriately: Avoid sleeveless shirts, shorts, and slippers.
  • Bring exact payment: If paying at the DFA office, bring the exact amount to avoid delays.
  • Double-check your documents: Make sure you have everything you need before leaving home.
  • Be patient: The process might take a few hours, so bring a book or something to keep you occupied.

What Happens During Your DFA Passport Appointment?

Curious about what to expect on the big day? Here’s a quick rundown:

  • Document checking: A DFA officer will review your papers.
  • Data encoding: Your information will be entered into the system.
  • Photo and biometrics: They’ll take your picture and fingerprints.
  • Final verification: You’ll review your information for accuracy.
  • Payment (if not done online): You’ll pay the passport fee.
  • Releasing info: You’ll be told when and how to collect your new passport.

The whole process usually takes about 1-2 hours, depending on how busy the office is.

Note: Here is Cancelling Dfa Appointments

DFA Appointment for Special Cases

Some people might need special assistance when applying for a passport. The DFA has provisions for:

  • Senior citizens
  • Persons with disabilities (PWDs)
  • Pregnant women
  • OFWs with urgent travel

These groups can use the courtesy lane at DFA offices. This means shorter waiting times and more assistance during the application process.

Common DFA Appointment Issues and Solutions

Common DFA Appointment Issues and Solutions

Even with careful planning, you might encounter some hiccups. Here are some common problems and how to solve them:

  • No available slots: Keep checking the DFA online system regularly, especially early in the morning or late at night.
  • Forgot to print appointment packet: As long as you have the appointment reference number, you can usually still proceed.
  • Missing documents: Unfortunately, you may need to reschedule and return with complete requirements.
  • Late arrival: Try explaining your situation to the staff, but be prepared to reschedule if necessary.

Payment Issues for DFA Appointment

To apply for or renew a passport, you must first book an appointment online through the DFA’s official website. 

The system requires applicants to select a preferred date and time, complete necessary forms, and pay the processing fee via the DFA ePayment Portal.

Common Payment Issues

Despite its convenience, the DFA ePayment system can sometimes present challenges. Here are some common issues and how to handle them:

Non-receipt of Reference Number: After booking an appointment, a reference number is sent via email. If you don’t receive it, check your spam or junk folders. Ensure your email address is correct and functional (preferably Gmail or Yahoo).

Frequently Asked Questions

You can reschedule through the DFA website up to 48 hours before your original appointment.

Generally, no. Walk-ins are only allowed for emergency cases or certain priority groups.

No, personal appearance is required for all passport applications and renewals.

You can renew your passport anytime before it expires. It’s recommended to renew at least 6 months before expiration.

Contact the DFA immediately to correct any errors before your appointment date.

Currently, the DFA does not have an official mobile app. Use the official website for all appointment-related services.

Yes, for an additional fee of ₱150, you can have your passport delivered to your home or office.

Conclusion

By following these steps and tips, you’ll be holding your new passport in no time, ready to embark on your next international adventure. Safe travels!

Securing a DFA appointment might seem daunting at first, but with this guide, you’re well-equipped to navigate the process smoothly. Remember, preparation is key. Gather all your documents, book your appointment early, and stay patient throughout the process.